CCASH Complaint Process

If you have a concern or complaint, the Catholic Children’s Aid Society of Hamilton’s internal Complaint and Review Process (Process outlined below) offers a fair and open method to have your concerns or complaints resolved. At any time during the Complaint and Review Process, you may bring another person with you for support or to help interpret your concern if you are more comfortable communicating in a language other than English. Please note that the Complaint and Review Process will not be used for issues which are currently before the court or matters that are subject to another decision-making process under the Child and Family Service Act or the Labour Relations Act.

 Internal Complaint Review Panel (ICRP)

To begin a review of your concern or complaint with the ICRP, you must put it in writing and send it to the Director of Service at the Catholic Children’s Aid Society of Hamilton. In accordance with regulations, CCASH will respond in writing within seven days from receipt of the complaint to determine if your complaint is eligible for the ICRP review process. Catholic Children’s Aid Society of Hamilton will notify you in writing about the decision and reason for the decision. If the complaint is eligible, you will be invited to meet with the Catholic Children’s Aid Society of Hamilton’s Internal Review Panel within 14 days of the agency’s response letter. The panel chosen by the Executive Director of the agency will be comprised of senior agency staff not involved with the family and a person not employed by the agency (this could be a member of the Board of Directors of the Catholic Children’s Aid Society of Hamilton.) You may bring a representative with you to this meeting. If you are a member of a band or aboriginal community, you may also bring a representative of your band or aboriginal community. The panel will review your concerns and discuss them with you at the meeting. When the review is completed, a letter summarizing the results of the meeting will be sent to you within 14 days after the meeting. The decisions of the agency, once it has completed this formal review process, are final.

For more information on this process please contact CCASH at 905-525-2012

Child and Family Services Review Board

You may ask the Child and Family Services Review Board at the Ministry of Children and Youth to review your complaint. In order to do so your complaint must meet one of the following criteria.

You claim that the Catholic Children’s Aid Society of Hamilton has:

  • refused to proceed with a complaint
  • failed to respond to your complaint within the required time frame
  • failed to comply with the complaint procedure outlined above
  • not given you an opportunity to be heard regarding a decision affecting your interest or concerns about the service you received
  • failed to provide you with the reasons for a decision that affects your interests.

You may contact the Child and Family Services Review Board if you claim inaccuracy in your file at Catholic Children’s Aid Society of Hamilton. This complaint about file accuracy can only be made after it has been heard by the Catholic Children’s Aid Society of Hamilton’s Internal Complaint Review Panel.

Your request for a review at the Child and Family Services Review Board will need to be in writing on a prescribed form available through the Child and Family Services Review Board.

Child and Family Services Review Board

1075 Bay Street, 7th Floor
Toronto, Ontario, M5S 2B1
(416) 327‐4673 or 1‐888‐728‐8823
Fax: (416) 327‐4379
www.cfsrb.ca

Ontario’s Provincial Advocate for Children and Youth

Ontario’s Provincial Advocate for Children and Youth can investigate matters concerning a child or group of children receiving services from any Children’s Aid Society.  You can ask for an investigation once you have tried to resolve your complaint through the steps listed above.  You can contact the Advocate’s Office by calling 1-800-263-2841.

Know Your Legal Rights

Are you or a family member involved with a children’s aid society in Ontario? Here is some information about legal rights and available resources. Please click on the link below.

Legal Rights Resource